A change control system enables all documented changes to be properly coordinated across all relevant departments throughout the entire change control process. Without a coordinated change control system, users could introduce changes that may disrupt operations or undo previously submitted changes requested by someone else in a different department. In addition, implementing a change control system, can improve transparency, so all users can see what changes have been requested, their status, and who is responsible for completing the workflow.
Companies invest in change control systems because they need to be able to manage change at every level of the supply chain to ensure quality standards and compliance requirements are not affected. An optimal change control system will create a holistic system that eliminates any miscommunications and interdepartmental concerns. When a change is requested, all pertinent users can view the request, determine whether or not there is any risk involved, and come up with a plan for how the change can be carried out.
Steps In A Structured Change Control System
- Initial request
- Change execution
- Follow-up approvals
- Storing change history for audit
A change control solution should be able to handle every type of change request, including batch, documentation, EH&S, equipment, hardware/network, materials, packaging/labels, process, regulations, specifications, supplier, validation. The change control system should also enhance transparency, improve regulatory reporting, and optimize management of change requests throughout the supply chain. Finally, change control systems should provide a checks and balances system to ensure the right changes are being made.
At each step in a change control process, there may be personnel from different departments that need to get involved. In addition, the change may require regulatory filing and approvals and quality processes that must be addressed before the change can take place. This is where a change control solution from Sparta Systems can help project managers organize all tasks needed to complete the change as well as provide transparency needed across all of the departments that are affected by the change.