Flawless Execution of Your Audit Process Through Automation

January 9, 2013

By Sparta Editorial


You have all heard of an audit from an investigative or fact finding point of view, such as an IRS Audit. Companies frequently perform audits in order to keep their businesses financially healthy.  It’s imperative that their internal work processes, training systems, production facilities and supply chain are all performing at or above expectations.  They need to find areas of problems or issues before they manifest into full blown catastrophes. In other words, they want to manage risk, identify controls and make sure they stay within the acceptable risk profile. An audit management process ensures that management approved audit directives are implemented.

The right audit management software would allow manufacturers to take a best practices approach to compliance and risk management and support all audit management programs using an enterprise audit management tool.  Internal audit software assists auditors to plan and execute audits more efficiently by providing an integrated tracking system and a powerful workflow engine that automates all steps in the audit lifecycle, including scheduling, preparation, auditing, report approval, report issuance, response and corrective action (CAPA) tracking. In addition, the audit management software delivers audit reports that can be generated as needed, thereby eliminating time consuming paper-based processes. There are audit areas of various types, depending on the sector of business you are in, such as:

- ISO Quality Systems Audit

- Supplier, Vendor Audit

- Environmental

- Employee health and Safety

- Corporate Sustainability

- Carbon Emissions

- Computer Systems validation

- Risk assessments

- Design Control

- Standards of Business Conduct (governance)

More and more enterprises have a dispersed manufacturing network to meet global demand.  Manufacturing companies must handle a global supply chain with various levels of outsourcing and partnerships, which leads to a demanding audit regimen.  It is crucial that companies have the ability to access the software to avoid out of network coverage, provide auditor efficiency, off-line audit and supply chain collaboration by allowing suppliers to enter or respond directly to their systems.

An audit management solution needs to track and analyze compliance, regulatory or ISO related results.  They also should empower companies to improve quality, identify operational and compliance risks posed by internal groups or external entities.  Lastly, the solution needs to manage supplier quality issues by handling the full audit life cycle and help ensure the observations and findings are resolved effectively and in a timely manner.

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