Audit Management FAQs

Why Do I Need an Audit Management Solution?

No matter your industry, you will have certain regulatory requirements – whether it's through government regulations or industry standards – that must be met. In addition, you may want to know more about your suppliers or whether there are business processes that can be improved upon internally. All of these concerns can be addressed through automated audit management, but unfortunately, many organizations still abide by a paper-based system. Not only are paper-based systems time-consuming; they can also cause more errors, creating compliance and quality concerns. TrackWise automates all of the processes in the audit lifecycle to enable organizations to plan and execute their audits more effectively.

What Makes Sparta Systems’ Audit Management Solution the Leader?

Sparta Systems’ audit management solution creates a holistic approach to audit management allowing an organization to track and address all compliance and quality issues that may arise. The Audit Execution Tool creates a harmonious environment for management and auditors, so management can assess the effectiveness of the auditing system and auditors can focus on getting the audit done correctly. All audit management processes are organized in a centralized, reliable system that can be accessed by assigned users on and off-premises. This is especially crucial as growingly complex global supply chains require real-time reporting and updates. Our audit management solution is flexible enough to meet the demands of many different kinds of organizations and supports all relevant compliance requirements.

What Kind of Audits are Supported?

Sparta Systems’ auditing solution supports every type of audit, including internal, external, and third party audits. To meet our customers' needs across a wide variety of verticals, we designed the system to be extremely configurable to adapt to a company's specific business processes. Internal auditors can create a customized checklist to ensure compliance with global government regulations and industry standards as well as all core processes that are crucial to organizational success. All processes are integrated and managed on a centralized platform for effective tracking and reporting.

Internal audits supported:

  • Computer Related System Validation Audits,
  • Contractor Compliance Assessment,
  • ISO Quality Systems Audit,
  • Environmental,
  • Risk Assessments,
  • Contractor/Supplier/Vendor,
  • Method Validation Audits, and
  • EHS Audit among many others.

Why Would a Company Choose to Conduct an External Audit?

In general, there are two reasons why an organization would choose to go through an external audit. On one hand, it may be at the request of the customer that wishes to outsource its services.
A customer will introduce a supplier quality management system to make sure everything a supplier does is in line with the customer's level of quality as well as branding. A supplier may be in charge of manufacturing, quality control, engineering, and other pertinent responsibilities that directly affect it. It may also have a role in marketing and outside sales, which will contribute to the design, manufacturing, and long-term success of a customer's product.

In addition to that, an organization may choose to enlist the services of an independent quality auditor to make sure all quality control data is accurately verified. An external audit in this capacity will give legitimacy to an organization and allow it to market its quality control data to potential customers.

What's the Difference Between an Internal, External, and Third Party Audit?

Internal audits are conducted by an organization's own auditing process to make sure all processes are optimized. As we outlined above, there are a wide variety of internal audits, which is why an organization requires a comprehensive and flexible audit management solution like Sparta Systems’ to ensure all compliance and quality requirements are assessed and reported. An internal audit is often also referred to as a first-party audit.

This differs from external audits, which are conducted by another organization to make sure all quality processes and accounting records are accurate and meet industry standards. They are typically conducted by customers on the behalf of a supplier and are an important part of contract negotiations. Here is an example of an external audit checklist for an organization in the food industry. External audits are also known as second-party audits.

A third party auditor will plan and execute an audit to make sure an organization is compliant with a major standard or regulation. Third party audits can include FDA audits, ISO audits, state audits, EPA audits, and OSHA audits just to name a few. Third party auditors can help an organization find necessary improvements to their quality managements systems to achieve compliance and the highest level of performance.

Whether you're conducting an internal, external audit or third party audit, Sparta Systems’ audit management solution can help organizations manage the complex regulatory requirements that exist in today's global supply chain environment as well as ensure quality issues and operational risks are being identified and assessed. Our solution supports AATB B2.124, FDA 21 CFR 1271.160, FDA 21CFR1271.150, AATB B1.521, and many other internal, external, and third-party audit requirements.

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